Cleaning Up Your Copy
Clear, concise writing demands that you get rid of excess words. In each of these sections you will have an explanation of the concept, an example of how the concept should be applied and several sentences to correct.
Don't use "UP"
She was chosen to head up the delegation.
The president must face up to the crises.
Look for stronger words to replace UP.
"The economy is picking up" should be rewritten as "The economy is recovering."
Don't "verbize"
Look at this sentence: The committee must prioritize its concerns before it fractionalizes the community and destabilizes the economy. Your reader would likely say, "Huh?"
"To signalize" means "signal" "utilize" means "use." The -ize is grating, long-winded and stuffy.
Don't be redundant
"Mutual cooperation" is the same as "cooperation."
"End result" is the same as "the result."
"Very unique" is the same as "unique."
And "consensus of opinion" is the same as "consensus."
Simplify these phrases:
Don't be vague
Look at this sentence: "It was the type of thing I was kind of proud of, I mean in terms of personal accomplishments." It's better to write: "In terms of personal accomplishments, I was proud of it."
Take: "The aspect of the situation that will be a factor will depend on the character of the elements we must contend with." It's better to write: "The factors depend on the types of elements we deal with."
Is a company in debt or is the company experiencing a budgetary shortfall?
Choose more simple words:
Don't Use Jargon
This sentence uses law enforcement jargon: "The alleged perpetrator, a male Caucasian, exited the domicile but was apprehended before entering his vehicle."
This one uses military jargon: "During today's sorties, coalition forces visited and acquired 40 sites. Incontinent ordnance was reported to have caused considerable collateral damage."
Don't try to impress your audience. It's better to explain difficult material in terms people understand.
Simplify these sentences: