Standards of Progress

 

Financial Aid
Standards Of Academic Progress

Central Community College is required to establish minimum academic standards that students must meet in order to maintain eligibility for federal, state and institutional aid, including but not limited to grants, federal work study, student loans, and institutional scholarships. We are required to monitor the progress of all students receiving financial aid to insure continued compliance with the policy.


The Standards of Academic Progress (SAP) are outlined below. Failure to meet these standards means the student is no longer eligible to receive financial aid.


It is the responsibility of every aid recipient to familiarize themselves with the policy and to insure that the standards are met. Students who have questions about any aspect of these standards should contact a staff person in any of our campus financial aid offices:

 

  Lisa Gdowski, Columbus Campus, 402-562-1237 or 877-222-0780, ext. 1237


  Hylee Asche, Grand Island Campus, 308-398-7424 or 877-222-0780, ext. 7424

 

  Vicki Kucera, Hastings Campus, 402-461-2414 or 877-222-0780, ext. 2413

 

REQUIREMENTS

 

The following components are measured to determine whether the student is meeting SAP standards: Cumulative GPA, Pace Requirement (percentage of completion), and Maximum Time Frame.

 

Grade Point Average: A student must maintain a cumulative GPA of at least 2.0.

 

Pace Requirement or Completion Ratio: This component of the SAP policy is measuring the pace at which a student must progress through his or her program of study to ensure completion within the maximum time frame permitted and provides for a measurement of the student’s progress at the end of each semester. Pace or completion ratio is calculated by determining the cumulative number of credit hours the student has successfully completed divided by the number of cumulative credit hours the student has attempted. To meet the pace requirement, the student’s completion ratio must be 67% or higher. Attempted credits include any course taken for credit while attending CCC with the exception of foundations coursework and certain certificate options. Credit hours transferred in from another institution are included in both attempted and completed credits. (In order to discount any transfer credits, a degree audit would need to be provided to the financial aid office from the student’s advisor indicating how many transfer credits are actually being used toward the current program of study.) Successfully completed credit hours include all grades between an A and a D-. Credit hours that will not count as successfully completed include letter grades of F (Fail) or I (incomplete), D (drop) or W (Withdrawal). Title IV funds can pay for repeat coursework previously taken in a program as long as it is not a result of more than one repetition of a previously passed course.

 

Maximum Time Frame (rate of program completion):   Students are expected to complete their program of study within a reasonable time period. A student’s MTF is based on total credit hours attempted at CCC pus any transfer credits accepted towards their program of study. These limits must apply regardless of whether or not the student received federal funding for all or any of the credits attempted.

 

Students are eligible to receive aid for up to 150% of the published number of credit hours for a program of study. Example: If a program of study requires 64 credit hours to graduate, the maximum credit limit a student can take and receive financial aid would be 96 (64 x 150%). All credit hours attempted are counted toward MTF, with the exception of foundations coursework and short-term certificate options including but not limited to Certified Nursing Assistant (CNA), Certified Medication Aide (MA), Emergency Medical Technician (EMT), LPN Certification (LPN-C) and Truck Driving.

 

At the end of each semester, the total number of attempted credit hours will be counted to see if the student has reached the maximum number of credit hours for a program. This includes credit hours attempted in semesters where aid was not received, credit hours attempted prior to a change in a program of study, and credit hours transferred from another institution toward your program of study. Students who change majors should contact the financial aid office to find out how this affects their MTF.

 

 CONSEQUENCES

 

 Financial Aid Warning:

 

Financial Aid Warning status is assigned to a student who fails to meet one or more of the SAP measures indicated above at the conclusion of a payment period. During a warning semester, the student may still receive financial aid. The student’s future financial aid eligibility is dependent upon how well the student does during the warning term. If the student completes the warning semester and now has a cumulative GPA of 2.0 or higher and an overall 67% or above completion ratio, the student will be removed from financial aid warning status and restored to good standing. If, however, the student again fails to meet one or both of these requirements, the student will be placed on financial aid suspension.

 

Please note: The Financial Aid Warning period does not apply to students failing or withdrawing 100% of their coursework in a term. In the event of a 100% non-completion, students will be placed directly on financial aid suspension (see below).

 

Suspension:

 

A student will be placed on financial aid suspension if he/she fails to meet the academic standards of progress requirements at the end of a warning semester. This means losing eligibility for grants, federal work study, student loans, and institutional scholarships.

 

REGAINING ELIGIBILITY

 

A student may qualify for reinstatement of financial aid eligibility by enrolling at his/her own expense and bringing their cumulative GPA at or above 2.0 and by bringing their pace or completion ratio requirement up to 67% to meet the minimum requirements of the satisfactory academic progress policy.

 

Appeals:

 

A student may appeal their financial aid suspension if extenuating circumstances (death of a family member, injury or illness of the student, or other special circumstances) exist. Appeal forms are available at any CCC financial aid office, and must include supporting documentation of the circumstances. In the appeal request the student must provide information regarding why he/she failed to meet the SAP requirements, and what has changed in the student’s situation that would allow them to demonstrate satisfactory academic progress at the next evaluation. If a student’s appeal is granted, he or she will be placed on Financial Aid Probation. A student on probation may receive aid for one payment period. At that point, the student must meet CCC’s standards of academic progress or the requirements of an academic plan that was established on an individual student basis as a result of the appeal process. Denied appeals may be directed to the Dean of Students and Enrollment Services.

 

ADDITIONAL INFORMATION

 

Registration Status: Your official registration status for financial aid purposes is locked in at the end of the 100% refund period. This census date falls after the tenth class day in the fall and spring semesters. The 100% refund period will most likely be different for summer coursework. Check with the financial aid office if you have questions about how your summer aid award will be determined.

 

Return of Federal Funds: If you receive Federal financial aid and complete no coursework, you will be subject to a Return of Federal Funds calculation. You may be required to repay a portion of the aid that has been awarded to you.

 

Foundations Education Coursework: (Sometimes referred to as developmental or remedial coursework.) Students may receive financial aid for a maximum of 30 credits of foundations education coursework.

 

Incompletes: Incomplete grades are counted as an ‘F’ on their transcript until they have been successfully completed within the appropriate time frame.   The financial aid status will be reviewed when the course has been completed and the grade is changed.

 

Additional Degree: If a student has completed one program of study, he/she may qualify for federal, state or institutional aid for one additional qualifying program of study. The student will be required to meet with the aid office for a credit evaluation to determine eligibility.

 

Withdrawals: Students withdrawing all coursework during a semester will be placed on financial aid suspension, with the right to file an appeal.

 

Evaluation Time Frame: All aid recipients will have their standards of academic progress evaluated at the end of each term of enrollment. Students placed on warning, probation, or suspension will be notified of their status via regular U.S. mail. It is the responsibility of the student to keep their address updated with the college.

 

 

 

 

Written by Tricia Stephens   
Last Updated on Tuesday, 11 March 2014 18:24